Introduction
We believe that trust starts with transparency. This Privacy Policy outlines how we collect, use, share, and protect your information when you interact with our website, apply for a career, or inquire about our services. Whether you are booking a training course, applying for an aviation role, or securing logistics support, your privacy matters to us.
Please take a moment to read this policy carefully. By using our services and submitting your details, you agree to the practices described below.
Information We Collect
When you interact with Aero Associated, we collect information necessary to provide secure operational support, verify your employment eligibility, and deliver accredited training. This includes personal identification details and required right-to-work documentation.
Additionally, we automatically collect basic technical data (such as device type and IP address) when you browse our site to help us improve your user experience.
1. Personal & Employment Information
Full name, email address, and phone number
Date of birth and residential address proofs
Government-issued ID (Passport, BRP, EVISA)
Background check data (PCC, DBS)
Employment history (HMRC letters, Share Codes)
2. Professional & Training Data
Training records and certifications (e.g., GSAT, First Aid)
CSCS card status and qualifications
Student status documents (CAS Letter, Term Letter)
3. Technical & Usage Data
IP address
Device type & OS
Browser information
How We Use Your Information
We use your information primarily to verify your identity for strict airport security compliance, process job applications, manage training centre bookings, and deliver our logistics services. Your data allows us to comply with the Department for Transport (DfT), Civil Aviation Authority (CAA), and UK employment regulations.
For example, if you apply for a security or baggage handling role, we must assess your background data to ensure you are cleared for unescorted access to Critical Parts of the airport.
We use your data to:
Verify your right to work and conduct mandatory background vetting
Process training course enrollments and issue certifications
Fulfil corporate logistics and site management contracts
Notify you of application updates or service changes
Ensure strict legal compliance with UK aviation and employment laws
Data Sharing & Disclosure
We do not sell your data. We only share it with trusted third parties and regulatory bodies when necessary to support our operations. This includes sharing required vetting details with airport authorities (such as Heathrow/HAL), the CAA, or the DfT to secure your operational passes.
We may also share basic data with trusted service providers (like our waste management partner, Powerday) strictly for operational fulfilment, or disclose information to legal authorities if required by UK law.
Your Rights
Under UK GDPR, you have the right to access the information we hold about you, request corrections if your data is inaccurate, and ask us to delete your data if it is no longer legally required for us to keep it (such as after an employment application is withdrawn).
To make a data request or withdraw consent for communications, simply email our team.
✹ Verify your data and request copies
✹ Correct inaccurate or incomplete records
✹ Request deletion of your personal files (where legally permissible)
✹ Withdraw consent for non-essential communications
Command: To exercise any of these rights, contact our HR and compliance team at hr@aeroassociated.com or info@aeroassociated.com.
How We Protect Your Data
Security is at the core of everything we do, both on the tarmac and online. Because we handle highly sensitive identification documents, your information is protected using industry-standard encryption and strict internal access controls.
Your sensitive files (such as scanned passports and biometric data) are stored securely, and we limit internal access strictly to the HR and compliance personnel who require it to process your application or vetting status.